It is important to hire a good venue if you have a large event like a private gala, wedding, corporate events, trade shows and other events. The success of your event will be determined by the venue you choose. There are a lot of event venues available. It can be a challenge to pick the right venue. This guide offers you all the essential things to help you pick the right venue.
It is advisable to make your bookings four months in advance. That way you will have adequate time to plan other important things. Location is the first thing to consider when looking for avenue for your event. You need to look for a venue with a reasonable distance from the attendees‘ homes. If most of the attendees‘ will be from out of town, choose a venue that is close to the airport.
Think about parking options, traffic and transportation before choosing a venue. After you identify the best venue, make sure you get an official contract. Confirm whether the venue has valet parking or parking lot. If not, consider if there are nearby parking lots that can be easily accessed by the attendees. If there is completely no parking, you can hire cabs that will take the attendees‘ to and from the event.
It is essential you get to know about the capacity and minimums. It is important you know about the capacity the room can hold in advance. Make sure that each person will be able to fit in the room comfortably. It is important they have fire and safety codes. Also, get to know about the minimum food and beverage spending amount. You should know if they provide complimentary services like Wi-Fi and AV support.
Consider the services and amenities provided at the venue. You should know if they have catering services. Ask if you will be required to pay a down payment for food or you will also have to pay facility fees. It is wise you sample their food to ensure that it will be ideal for the attendees‘. If they don’t offer catering services, confirm whether you can hire outside catering.
It is wise to select a venue with linens, chairs and tables. You get to save money and time. Ensure they match with the theme and ambiance. Consider whether the venue has a clean-up or setup crew. This is not so with most venues. If they don’t have a setup crew, you will have to find volunteers.
The layout of the venue is vital. Give consideration to the needs of your team, the amenities and the activities. Consider the venue’s existing decor. Choose a venue that is accessible to everyone especially those who have special needs. Identify a venue that is affordable.